Category 2(b): Other Academic/Administrative Unit Individual or Group (One-year, Non-recurring Funding)

Non-recurring funding is available for an individual or group of faculty and/or staff in departments, schools, or all other major administrative units (e.g., Infrastructure Planning and Facilities, Residential and Hospitality Services, or Student Affairs and Services, etc.). Students may submit proposals with endorsement by faculty and/or staff. Proposals for projects or programs that are not ad hoc must include an explanation regarding the sustainability of the project or program beyond the funding period by the college, academic or administrative unit. Multiple-year funding is not generally available, but may be considered where appropriate.

Purpose and Goals

MSU’s strategic imperatives under Bolder by Design reaffirm the value of inclusiveness throughout the institution. The Offices of the Provost, Executive Vice President for Administrative Services, and the Vice President for Student Affairs and Services seek proposals from individuals or groups of faculty and staff in departments, schools, or all other major administrative units that fall outside the normal budget planning process of a college.

When appropriate, students may be included in proposals. Student groups also may apply separately for these funds, however; such requests must have the endorsement of a faculty or staff member, and a unit must be identified as the recipient and manager of the approved funding.

NOTE: A requirement for funding is that the project or planned initiative is implemented by the individual, group, or organization submitting the proposal. In an effort to expand the range of projects that might be funded, while still preserving funds for “late-breaking” ideas, proposals will be accepted for full-year, as well as single events or projects.

Individuals or groups that find themselves with unique opportunities outside of the regular submission cycle may apply for funds, but must include a rationale for submission outside of the expected timeline. Opportunities for such projects occasionally can also arise on a collegiate basis, especially in the small, non-departmentally organized colleges. Proposals for such projects are welcome, although are not intended to be a substitute for proposals to be submitted in Category 2(a): College and Academic Unit Proposals.

Please note that a letter of support MUST be included with the proposal submission or it will not be reviewed.

Proposal Format

Proposals can have any focus as long as review criteria are satisfied. Proposals should not more than four pages of narrative. The following should be included to be considered:

  1. Description of the Project: The description should include discussion of how any funds requested will support activities and what outcomes are expected from those activities. Examples of past projects include invited speakers, exhibits, training and development for faculty or staff, and curriculum enhancement. Projects should be completed in one fiscal year or less.
  2. Budget: Provide a one-page summary of requested funds. Funds cannot be used for recurring expenses, space alterations, or capital outlay. Include a description of how the requested funds support the project if not already identified in the project description.
  3. Sustainability: The sustainability of the project or program should be discussed in the proposal. Provide no more than one page of narrative describing how the project or program will be sustained and integrated into the regular operations/activities of the requesting units. Proposals for ad hoc projects or programs can also be submitted; however, the expectation is that non-recurring funding should lead to ongoing, recurring support by the unit.
  4. Personnel: Provide a list of those persons responsible for managing and carrying out the project, including a description of specific project duties.
  5. Administrator Endorsement: Provide a letter or other indication of support from all unit administrators of project personnel. In the case of a student submission, the letter should indicate the endorsement of a faculty or staff member and which administrative unit will administer the allocation of funds.

Review Criteria

  1. Significance: Does the proposed project address a problem or opportunity that will contribute to improvement in the climate for diversity in the university? Will the program act as a model for other units in the university or in higher education generally?
  2. Sustainability: Are there clear and attainable plans for sustaining the project beyond the funding provided? Does the proposal identify specific internal funds or resources for continuing the project, if it meets the stated outcomes? If not, the proposal should clearly indicate that the project or program is intended to be ad hoc with no plans for sustainability beyond the proposed project or program.
  3. Collaboration: Does the proposed project involve collaboration across members of the university community? How will those not directly involved in proposing or implementing the project be affected by it?
  4. Outcomes: What effect(s) is the proposed project intended to have on the climate for diversity and inclusiveness? Is it likely to achieve that effect(s)?

Available Funds

The intent is to endorse multiple projects with fairly small fund allocation totals.  At this time, it is not planned to offer multi-year grants, but would entertain exceptional proposals that request such funding arrangements. 

Individuals or groups that find themselves with unique opportunities outside of the regular submission cycle may apply for funds, but must include a rationale for submission outside of the expected timeline.

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