Tips for Writing a Strong Nomination Letter

  • Read and make sure you understand the eligibility requirements.
  • Obtain a copy of the nominee’s curriculum vitae or resume and identify ways in which the person meets the criteria.
  • If possible, involve the person you are nominating so that you can get accurate and detailed information about things that are and are not on the curriculum vitae.
  • Try to identify something that you can use as a theme in the letter, or write a kind of “thesis statement” that sums up the person’s qualifications at the beginning.
  • Organize the letter effectively, using specific details—numbers, facts, strong examples, anecdotes—to illustrate your generalizations.
  • If possible, show early drafts of the letter to the nominee and other trusted readers to obtain feedback on how to improve it.
  • Solicit three letters of support from others whose reputations will help the nominee be favorably considered. Supply helpful information to the writers of supporting letters.
  • Have someone check the final draft for typos and other mistakes before you print it and submit it.
  • If at first you don’t succeed, revise the letter as needed and nominate the person again at the next opportunity.